In today's society, conference activities are full of all aspects of our lives, and there are many kinds of conference planning companies. The conference planning company is also punishable. Let's introduce the conference planning service conference company with more than 20 years of conference planning experience. The general process.
Common conference table shape: theater shape, director shape, round table shape, fish bone shape, U shape, desk shape, etc., can also be set according to the requirements of the guests. Common types of meetings: high-level meetings (such as government reception, internal company boards, international meetings, etc.), trade fairs, tea parties, company training sessions, press conferences, knowledge lectures, etc. Jiuzhou Conference Planning Co., Ltd. can undertake various conference activities, with rich experience and strong team strength.
Receive the task, familiar with the following: the name of the meeting, the nature of the meeting, the number of participants, the meeting deadline, the meeting break schedule, the scope of the meeting, the preparation content, the precautions, etc.
Preparation before the meeting: (1) According to the requirements of the meeting, set up the table shape of the meeting, the engineering personnel check the lighting, audio, video, air conditioning and other equipment, and add new equipment according to the meeting requirements. In winter and summer, adjust the room temperature, pay attention to ventilation, keep warm in winter; (2) sign the venue, place the meeting sign in the obvious position of the exhibition hall, and place the meeting sign in a conspicuous position near the entrance of the venue; (3) Place the flowers or other decorations on the rostrum, and place the name card and microphone according to the requirements at each position; (4) The top of the podium is assisted by the engineering department in the appropriate position according to the requirements of the guests; (5) Registration desk: Venue At the door or exhibition hall, there is a sign-in desk with signs and check-in books to facilitate the signing of the guests; (6) rest arrangements, familiar with the rest time schedule of the meeting, you can communicate with the marketing department or guests in advance to arrange a suitable rest. Area, and prepare a tea break; (7) Set up a tea break in advance according to the number of people in the meeting, prepare sufficient tableware, drinks, food, and provide it on time according to the requirements of the organizer; (8) Staff, staff Arrange in place, inform the responsible area and service content, let them prepare what they need, and provide services in a timely manner; (9) Clean the venue, clean up the venue after the venue is over. Waiting for the meeting to start; (10) taking over souvenirs, gift distribution, such as meeting some company's annual meeting, etc., need to help the customer to keep and distribute gifts, you must register when receiving the goods; (11) etiquette rehearsal, if Special ritual assistance is required during the meeting. The service content is communicated with the guests in advance, and the training is carried out to ensure the quality of service.
Pre-conference inspection: Before the meeting starts, check according to the content of the meeting: such as equipment and facilities, meeting items, personnel preparation, etc. The work of the Jiuzhou Conference Planning Conference Co., Ltd. was meticulous and serious, and it was repeatedly scrutinized for the preparation of the signing, to avoid which one was missed, and the video conference was held normally.
During the meeting: 1. Leading: Prepare hall signs and guides, guide guests to the designated meeting area, register the special person to guide the important guests in place; 2. Meeting services: (1) Wet wipes and tea service on the stage. Other meeting areas are subject to availability. When the guests are in place, they will pour down the tea or mineral water. (2) Maintain the service in the order of the venue. Do not let the people unrelated to the meeting enter the venue, keep the venue quiet, and do not have noise or odor to influence the meeting. . (3) Adding water and cleaning services, during the meeting, add drinks to the guests and clean up the garbage on the desktop. (4) Entrusted agency services, in order to facilitate guests, to help customers to do services within the scope of the regulations, such as helping customers print documents, deliver items, etc. (5) Leading service at the venue. When guests leave the venue, they will take the initiative to greet: "Sir, do you need help?" Lead the guests to the bathroom and other places. (6) Emergency situation handling: train the conference service staff. If there is an emergency, such as fire evacuation, guide the guests to quickly evacuate from the safe passage; steal, do the party to ask the transcript, ask the relevant person to record the transcript; power outage, overflow, comfort the guests Quickly find relevant personnel to solve; if you encounter a sudden illness, call the emergency center quickly, and you can find relevant personnel to carry out emergency rescue on the spot. The one-stop conference company Jiuzhou Conference Planning Co., Ltd. has rich experience in meeting activities, can calmly deal with the situation happening in the meeting, solve in time, and ensure the normal operation of the meeting.
Website：http://www.jiuzhouplanning.com/EN/
Free Hotline: 400-819-1976
Mobile: +8613911354921