Which company is better? How to choose the venue for the conference event?

The primary element of a conference event is the conference venue. The conference venue is one of the basic hardware of a conference. A venue with a high degree of matching with the conference will undoubtedly add a lot to the conference itself. It is very important to choose a meeting venue that can satisfy the conference organizers and attendees. How to choose in the face of many places? Let's share the experience of the 9-year conference planning company with more than 20 years of planning experience. .

First you need to list the list to choose from.

A list of meeting places must be produced, and all important conditions required by the meeting must be indicated on the list. If the design of the list is reasonable, it indicates that the conditions of the hotel are good or bad, which will greatly facilitate the comparison and selection of various places. Jiuzhou Conference Planning Co., Ltd. will filter the list every time you choose a hotel, and choose the right hotel as the conference event hotel.

Second, you need to choose the right type of venue.

Choosing the right venue for the conference must be based on the availability of the conference resources and the procedures of the conference, the expected number of participants, the background of the participants, and the most important goals, objectives, and preferences of the participants. The company has been established for 22 years, with many partners and extensive resources. It will make reasonable suggestions according to the needs of customers and finally reach an agreement.

Hotel classification: There are business hotels and resort hotels by type; there are hotels in the city center by location, and hotels in the suburbs.

Business hotel: This type of hotel is designed to be efficient and fast in modern business, whether it is designed externally or internally, as well as advanced communication tools and commercial venues suitable for conferences (with specific business floors). Connotation. The hotel can accommodate small meetings and large conferences. It has one or more function rooms, 24 hours a day, and has strong service capabilities. There are also many Chinese and Western restaurants, various shops, gyms and swimming pools. And other facilities.

Resort-type hotels: These hotels are generally built in tourist resorts or seaside. The exterior design, garden planning and interior decoration fully reflect the local characteristics, integrating leisure and entertainment. At the same time, with the development of the society, the resort hotels can also provide corresponding conference facilities, food and various activities that represent local and seasonal characteristics, which will greatly facilitate the conference units.

By location

Centrally located hotel: Consider the distance between the hotel and the airport (including whether the traffic is crowded) when choosing a hotel in the city centre. If the participants are from the country or the region, it is wise to choose such a hotel. Conference planners generally prefer to choose a city center hotel in an ideal city with facilities and functions, so that the attendant's family members have a lot of activities to do.

Hotels on the outskirts of the city: This type of hotel is popular for attendees who are locally reachable by car.

Then the match between the type of meeting and the venue

The best environment for conducting training activities is an adult education facility (specialized training centers or training spots for the resorts) that provide specialized staff and specialized facilities; research and development conferences require an environment conducive to meditation and inspiration ( Training centers or other quiet places are most suitable); major award-winning and commendable meetings must be graded and fascinating. The purpose of the meeting is to reward outstanding performance; for trade fairs and new product exhibitions, you need to choose a showroom. The location also requires that the transportation to the city where the venue is located must be convenient. The larger domestic conference company Jiuzhou Conference Planning Company will make detailed selections for customers' needs and strive for customer satisfaction.

Then there is the site visit attention

Before considering to do on-site visits, first check whether the prerequisites are met: the bidder accepts and agrees with the items in the meeting list; the bidding room should be the better one in the post-list; The terms of the contract are basically accepted. The Jiuzhou Conference Planning Company pays great attention to the on-site visit and is conducive to the selection of suitable hotels.

Finally, I went to the site for a field trip.

You should pay attention to the following five points when you visit the site in person: Meet people who can make decisions. This will help solve the possible trading problems in the future; whenever possible, you must visit the date suggested by the other party. It is best not to visit when the hotel is full, as this will result in direct costs for the hotel; do not visit the hotel again for personal reasons; do not accompany your family members; think about it as an ordinary guest to check the hotel The reception status of the guests is good or the hotel is notified in advance as a VIP to check how the hotel receives VIPs; consider another hotel as an “alternative”. The one-stop conference company Jiuzhou Conference Planning Company pays great attention to the field visits. It is not just a paper talk, but listens to the hotel side to introduce it and avoid problems in the meeting.

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