What to look for when planning an event and what to pay attention to when hosting an event

At present, more and more businesses need to hold more and more activities. Many companies directly find event planning companies to help plan activities. How can we make the best activities and satisfy the company and the guests? Event planning companies and companies The organizers of the event must pay attention to many problems in the planning and execution of the event. The following are the things that Wuhan Jiuzhou Company should pay attention to:

1. Organizing activities should be based on the principles of pragmatism and outstanding features to avoid similarities and duplication.

2. The holding of activities should be planned and determined as soon as possible. Invite foreign and foreigners to come to the event, and send an invitation to send the project description materials at least six months ago.

3. If it is an activity jointly organized by multiple agencies, it is necessary to clearly define the division of responsibilities in advance to avoid long-term command and long-term external.

4. To determine the opening time in advance, the local transportation, climate and work habits should be fully considered. The opening ceremony should be held as scheduled as possible to avoid too long.

5. The opening moderator should explain his or her identity in an appropriate manner (except for Miss Etiquette as the moderator).

6. The names of the leaders present at the opening ceremony should not be too much. In introducing the "leaders and VIPs attending the XX event", the leaders of the organizers should not be included, and they should be foreign and foreign unit leaders. Under normal circumstances, the leaders of the organizers should be placed behind the guests (the leader of the organizer should be the first to report the state leaders); if the foreign ambassador to China participates, the position should be advanced (because it is the representative of the foreign head of state) .

7. The opening ceremony of the ribbon-cutting activities can be exempted, and it is really necessary to arrange the ribbon-cutting activities. For the sake of economy, ribbons should be replaced by ribbons.

8. In the opening address, you can call “Ladies and Gentlemen” or “VIPs, Ladies and Gentlemen” according to international practice. There is no need to add “friends, comrades” behind.

9. Sentences such as “welcome” and “thank you” in the speech should be summarized as much as possible to save the applause time. When using on-site translation, the scene should be controlled as much as possible so that the speaker and the interpreter can cooperate. Don't applaud the Chinese immediately after the Chinese is finished. After the translation, the Chinese and foreign parties applaud together to show respect from the foreign guests.

10. Taking into account the difficulties in translation, avoid using abbreviations or idioms commonly used in domestic work, such as “three reforms and one strengthening”, “sweeping pornography”, etc.) or quoting ancient poems and proverbs.

11. In the foreign speech (including documents and materials), it is advisable to use "China" and "Chinese government".

12. When introducing the local or enterprise situation, it is necessary to highlight the key points, the language is concise, and avoid the long-term discussion. From ancient times to the present, human geography, all-inclusive;

13. The seminar is different from the report meeting. The leaders’ speeches and keynote speakers are not suitable for long speeches. The seminar should not unilaterally pursue the size of the number of people, but the theme should be clear, and the host and the speaker should have a certain level and can cause discussion. Questioning at the seminar (including asking questions after the other party introduces the situation), it should be as concise and specific as possible, and there is no need to talk about it.

14. When introducing investment projects, it is not advisable to use our expected scale of production and investment to make an overly accurate description, such as “production scale of 1.25 million tons, estimated investment of 16.5 million yuan”. First, the actual figures cannot be so accurate. Second, the scale of production and the amount of investment should be agreed with investors.

15. In important events, attendees need to be reminded to turn off the phone, pager, or mute it.

 Jiuzhou planning group, after more than 20 years development with 100,000 successful cases, professionally concentrates on the planning of all kinds events,like launch ceremony, completion ceremony, signing ceremony , foundation stone laying ceremony, opening ceremony and so on.Jiuzhou planning international chain is a high-end transnational planning company.

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