The necessary processes for holding large conferences

Conference planning is not a simple PPT stacking, but must be based on the purpose of the meeting with the help of certain scientific methods and art, conceiving, designing, and making planning plans for decision-making and planning to achieve the final meeting effect. Good meeting planning must be It is feasible to think deeply about the specific implementation plan; it must be a breakthrough in some aspects, new and creative.

1. Find out the "ideas"

There are various types of meetings. Different meetings require different environments. Meetings are held to achieve certain goals and objectives. Therefore, the first important step is to ask the conference organizer's ideas, purposes, and budget information. By collecting this information, the next planning idea will be avoided.

2. Find out the "ideas"

From the secretary to the president of the company, each person may participate in the planning of the meeting more or less, but some people are full-time in this job, and some are concurrently in this position, but no matter how many participants, it is necessary to confirm an experienced project responsible. People, want to clearly plan the steps, time to promote the division of labor, personnel. If the train of thought is not clear and the experience is not in place, often from the beginning of planning, it will lose its way in many opinions and guidance.

After the ideas you have planned are clear, you should describe the purpose and requirements of the meeting to the supervisor, the conference organizer or the chairman of the meeting. If your opinions are consistent, you can do the next step.

3. Selection of meeting address

The choice of the venue is directly related to the style, form, scale, budget and grade of the conference. This is also the basis for further planning. It is very important to choose a conference venue that will satisfy the conference organizers and participants. The place, how to choose?

1, listing the list to choose from

A list of meeting places must be produced. All important conditions required by the meeting must be indicated on the list to facilitate comparison and selection of various places.

2, according to the list comprehensive consideration of the type of meeting and location

For example, research and development conferences need an environment conducive to meditation and inspiration; major rewards and commendation conferences must be graded and fascinating; for trade fairs and new product exhibitions, venues with exhibition space must be selected. Transportation must be convenient and so on.

3, visit the site site visit

It is very important to visit the venue. It is necessary to make full preparations and meet with the decision-makers at the meeting and the venue. This will help solve the possible transaction problems in the future; it is necessary to know the important processes and links in the meeting. The more questions that can be asked when inspecting the site, the lower the probability of risk in the future.

4. Overall planning of the meeting

After the site is determined, the planned work enters the fast lane. Through the following steps, the entire conference planning plan will be released soon: the overall planning framework is drafted, and the entire meeting process is first carried out according to the previous work and all existing information. Imagine the plan, the more specific the better the planning and brainstorming meeting, this meeting, you need to find the professional meeting planners of the Jiuzhou Conference Planning Company, but also the main decision-makers, based on your drafting plan. , start discussions and brainstorming - re-discussion - correction - re-discussion, in general, from the planning of the first draft to the final implementation of the program, the experience of the planning staff of the Jiuzhou meeting is very professional, up to 3 round-trip discussions, you can put The plan is refined to the implementation level. Whether it is refined to the execution level, the key depends on whether the most important executions of the “work time process table”, “task division table”, “item list” and “cost analysis table” have been drawn up. file.

Jiuzhou planning group, after more than 20 years development with 100,000 successful cases, professionally concentrates on the planning of all kinds events,like launch ceremony, completion ceremony, signing ceremony , foundation stone laying ceremony, opening ceremony and so on.Jiuzhou planning international chain is a high-end transnational planning company.

Website：http://www.jiuzhouplanning.com/EN/

Free Hotline: 400-819-1976 

Mobile: +8613911354921