Many people will encounter many problems in the conference company. The preparatory team must arrange the meeting site within two hours before the meeting. Generally, the small and medium-sized meeting site layout should pay attention to the following aspects:

First, the placement of the guest name tag

Nowadays, the round table is more popular, because the guests are not divided into the main and the order; but if there is no round table meeting at the meeting place, then we have to choose the long type, the long meeting table must be the guest, the main The order is arranged in order, and it is very important to use more in this respect. The general conference organizer should sit in the right front, the guest's protagonist sits opposite, and so on, of course, can also be flexible, but must have Conducive to the guest's speech, enhance the atmosphere of the meeting.

Second, the advance layout of the projection and sound reinforcement equipment

The projection screen should try not to block the theme curtain or banner of the conference room. The sound reinforcement equipment should be debugged 1 hour before the conference.

Third, the arrangement of flowers and fruits

The flowers must be bright, the fruits must be fresh and beautiful, all in order to add a touch of light to the dull meeting room.

When all these preparations are in place, there may be guests who arrive in advance. At this time, it is necessary to do a good reception work. We must not let the guests feel cold. We will send a meeting information to each participant, including the meeting paper bag, notebook and pen. Then, when the guests arrived in succession, they invited the guests to the position and told the attendants to pour the tea.

4. Conference management should be strengthened when formulating conference programs

Meeting company management seems simple, but in fact it takes a lot of effort if you want to do it well. The meeting should pay attention to quality. The ringtones of the conference, the whispers of smoking, the whispers of smoking, the late arrival and departure, the lack of speech, the slogan, and the post-meeting grievances are typical examples of the low quality of the conference and the bad weather.

5. The convening of a meeting requires three roles to be defined in advance: meeting hosting, meeting scheduling, and meeting minutes.

The conference chair plays a major role. Its role is to announce the start of the meeting, propose meeting topics, grasp the meeting time, implement the meeting system, summarize the meeting content, and track the meeting results.

Conference scheduling, to grasp the theme of the entire conference, in order to prevent the role of the problem. Generally speaking, the highest position of the participants is responsible for controlling the order of the venue, discussing the issues, designating the spokesperson, and summarizing the merits and demerits of the conference.

The minutes of the meeting, detailing the main points and details of the meeting, and preparing the minutes of the meeting, in order to make an objective meeting evaluation after the meeting. Play a supporting role, responsible for accurately recording the main points of the meeting and issuing meeting minutes, and finally confirming the executor and completion time.

Jiuzhou planning group, after more than 20 years development with 100,000 successful cases, professionally concentrates on the planning of all kinds events,like launch ceremony, completion ceremony, signing ceremony , foundation stone laying ceremony, opening ceremony and so on.Jiuzhou planning international chain is a high-end transnational planning company.

Website：http://www.jiuzhouplanning.com/EN/

Free Hotline: 400-819-1976 

Mobile: +8613911354921