Which is the Wuhan Conference Company?

In recent years, with the rapid development of China's economy, the number of large-scale conference activities in China has been increasing, the conference industry has flourished, and the quality of conference company activities has been difficult to guarantee. The on-site emergencies are frequent and loopholes are common. So, what can we do to ensure the smooth implementation of an event?

Event planning expert - Jiuzhou planning, will be based on past event planning and implementation experience, share the preparation process and precautions before the event.

Before you can do a professional event, you need to have a comprehensive activity implementation plan and activity execution manual. These two documents will clarify the direction, process, details, and considerations of the activity. Because accidents may occur at any time on site, it is best to anticipate accidents and corresponding emergency measures in advance.

When setting up activities and preparing for activities, you need to pay attention to three parts: customer, site and internal coordination.

1. Customers often have new ideas that are constantly coming from abundance. Therefore, they need to have high resilience of staff and try to meet the needs of customers. No matter how difficult the situation is, we must try our best to solve them. All things that need to be confirmed must be confirmed by the customer's party. If necessary, such as additional items and most modifications, a confirmation letter must be signed with the customer.

2. Selection and communication of the venue. Before the event begins, we must do our utmost to make the venue fully cooperate with the event, including time, site layout and event adjustment.

In the choice of venue, the following two points need to be considered:

On the one hand, we must consider the taste and style of the venue to see if it is consistent with the content of the conference.

On the other hand, it is necessary to consider the practicality and convenience. Whether the capacity of the conference hall can meet the needs of the conference, whether the equipment required for the conference is complete, whether the transportation is convenient, and whether the parking is convenient.

Place to pay attention to the site layout:

1) Background layout. The background color and font are beautiful and the color can be based on the enterprise VI.

2) The exterior of the hotel is furnished. Whether the hotel allows air balls to be floated, whether banners, arched doors, etc. can be set,

3) The relevant equipment should be repeatedly debugged before the start of the conference to ensure that the activity process does not fail.

3. Internal communication and coordination. The project arrangement before the event must have a clear on-site division of labor, to ensure smooth communication and tacit understanding. Before the event officially begins, the president needs to control every aspect, especially the materials, construction and activities. To ensure that all materials and construction are in place as planned, repeated checks are exhaustive. At least 2 full formal rehearsals are required before the event begins, and the protection activities are smooth and error-free.

Mastering the preparation process and precautions before the company's planning and execution, you can be more confident in the execution of the event and make the process of the whole activity smoother.

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